University of Michigan University Library Best Practice Guidelines for the Use of Copy Holdings Information for Electronic Resources in MCAT Recordswith 856 Fields
Cataloging Policy Council Draft Policy Document 2/99

Best Practice Guidelines for the Use of Copy Holdings Information for Electronic Resources in MCAT Records with 856 Fields

In respsonse to recommendations of the Access to Electronic Resources Task Group and to requests from the Assistant Directors, the Access to Electronic Resources Working Group has developed two extracts derived from the MCAT database that permit the public web display of electronic resources as a whole and a second display of electronic journals and newspapers, alone. The extraction process identifies suitable candidates for these displays by looking for the location of "elec" in the copy holdings information. To ensure that the extracts accurately represent the Library's electronic holdings, therefore, cataloging units need to consistently use the"elec" location when describing electronic resources, electronic supplements to other materials, etc. This document, and its accompanying document, Best Practice Guidelines for the Use of the 856 Field in MCAT Records, demonstrate practices that, if followed, should supply accurate and consistent displays of electronic resources for Library users.

An "elec" copy holdings record should be created in the following instances:

When a record is created for an electronic resource:

Larcom, Lucy, 1824-1893
  At the beautiful gate and other songs of faith  / Lucy Larcom
; . -- Ann Arbor, Mich. : University of
Michigan Humanities Text Initiative, <1995>.
 STATUS h DT 07/25/1995 AD none
 NOTES
 001 1T CN |a elec |b See URL for Access                                |d 07/25/95
     NOTES


                                                 NOTIS COPY HOLDINGS       T181
 UL SERIALS OCLC 33892801 LC sn 95006651  ISSN 1086-3230 S/STAT c FREQ q S/T p
Imagine (Baltimore, Md. : Online)
  Imagine . Vol. 4, no. 1 (Sept./Oct. 1996)- -- Baltimore,
Md. : Johns Hopkins University Press, c1996-
 STATUS h DT 03/09/1998 AD none
 NOTES
 001 2X CN |a elec |b See URL for Access                                                  |d 03/09/98
     NOTES |a um=Electronic serial
     MHLD

When an 856 for a complete or partial online version has been added to a paper record:

                                                 NOTIS COPY HOLDINGS       T181
 UL SERIALS LC sf 79010240  ISSN 0004-0975 S/STAT c FREQ t S/T p
Arethusa. v. 1-   fall 1968- -- 
 STATUS h DT 05/20/1987 AD none
 NOTES
 001 2D CN |a grad |b 805;A7176                                      |d 07/19/88
     NOTES
     MHLD    ITEM RECORDS    12
     BC-001-001
 002 2X CN |a elec   |b See URL for Access                                                |d 03/04/98
     NOTES |a um=Electronic serial


Mitchell, Olivia S.
  After Chile, what? : second-round pension reforms in LatinAmerica / Olivia S.
Mitchell, Flavio Ataliba Barreto. -- Cambridge, MA. : National Bureau of
Economic Research, c1997.
(NBER working paper series ; no.6316)
 STATUS h DT 04/10/1998 AD none
 NOTES
 001 1L CN |a pub |b HD;7105.35;.L29;M58;1997                        |d 04/14/98
     NOTES |a iiio30968434
     ITEM RECORDS     1
 002 1T CN |a elec |b See URL for Access                                 |d 09/17/98

The cataloger should use discretion in adding an 856 "elec" location when the field refers to a related work:

856 41 |z Back issues available at: |u http://www.jstor.org/journals/00664162.html 
856 42 |z Current issues available via Annual reviews of biological sciences site: |u
http://biomedical.annualreviews.org/ 

 UL SERIALS OCLC ocm01404265 LC    71135616  ISSN 0066-4162
 S/STAT c FREQ a S/T
Annual review of ecology and systematics. v. 1-   1970- -- Palo Alto, Calif.,
  Annual Reviews.
 STATUS h DT 05/20/1987 AD none
 NOTES
 005 2D CN |a bsta |b 575.3;A62                                      |d 07/15/88
     NOTES
     MHLD    ITEM RECORDS     6
     BC-002-001
 006 2X CN |a elec  |b see URL for Access                                                 |d 01/13/98
     NOTES |a um=Electronic serial
     MHLD


856:41: |3 Images of title page & colophon: |u http://www.hti.umich.edu/images/wantz/abc1.htm 

                                                 NOTIS COPY HOLDINGS       T181
 UL BOOKS
Pott, Percivall, 1714-1788.
  An account of a particular kind of rupture, : frequently attendant upon new-
born children; and sometimes met with in adults; viz. that in which the
intestine, or omentum, is found in the same cavity, and in contact with the
testicle. / by Percival Pott ... -- The second edition. -- London : Printed for
L. Hawes, W. Clarke, and R. Collins ..., 1765.
 STATUS h DT 04/03/1998 AD none
 NOTES
 001 1L CN |a taub |b RD;621;.P67;1769                               |d 04/03/98
     NOTES
     ITEM RECORDS     1
No electronic location created

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